Online board meetings are virtual meetings which use a dependable video conference software. These meetings can be held from home or other places that have internet access. They offer many benefits such as improved governance of nonprofits as well as more efficient meeting times and expanded participant diversity.
When using online board meetings, the first thing you should be sure to verify local laws and regulations along with your mission-driven organization. Generally, they are prohibited by the internal policies of a few mission-driven organizations and corporations and could be unlawful in certain states or regions.
Before a virtual meeting, participants should make sure that their equipment (computer, headsets, microphones) is working correctly. The organizer of the meeting will need to set an agenda and invite all attendees to attend. They must attach a copy of the agenda to the calendar invite to ensure that everyone has access and can provide notes, feedback or comments prior to the time. This will streamline the meeting and increase participation.
Board members must follow the rules of online meetings during the meeting by turning off their camera and only speaking if they are required to. The chair of the board should ask for volunteers to lead the discussion and select a notetaker. The chair of the board should utilize quick check-ins to ensure that everyone is on the same page and on the same page.
It’s crucial to follow up on any action items or deadlines that were assigned in person or on the board’s platform. This will ensure accountability and allows board members to contact members who aren’t performing their duties.
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